When communicating your schedule in professional or collaborative settings, saying “my availability is as follows” works well, but using many alternatives can convey the same message with warmth, clarity, and professionalism. The right phrasing can make your communication feel thoughtful, personal, and approachable, whether you are coordinating meetings, calls, or other tasks, ensuring your availability is shared politely and clearly for smooth planning.
From my experience, small changes in phrasing not only enhance the message but also strengthen professional relationships. Thoughtful communication in these settings allows others to feel respected and considered, while choosing alternatives that match your style makes interactions more effective, seamless, and genuinely professional. Clear, approachable, and personal scheduling communication builds trust and ensures everyone stays informed.
What Does “My Availability Is as Follows” Mean?
The phrase “My availability is as follows” is used to share the specific times or dates you are free for a meeting, call, or other commitments. It’s a professional and clear way of communicating your schedule while signaling flexibility and cooperation.
When to Use “My Availability Is as Follows”
- Scheduling meetings with colleagues or clients
- Sharing your free time for collaborative projects
- Coordinating calls or video conferences
- Ensuring clarity for appointment setting
Is It Professional or Polite to Say “My Availability Is as Follows”?
Yes, it is both professional and polite. However, some alternatives like “Here are the times I’m free” or “I am available at the following times” can sound slightly more conversational while remaining professional. Choosing the right alternative depends on your audience and context.
Pros and Cons
Pros:
- Clear and precise
- Professional and polite
- Easy for scheduling and coordination
Cons:
- Slightly formal for casual communication
- May sound repetitive in frequent messaging
- Can feel rigid in informal contexts
My Availability Is as follows: Synonyms:
- I Am Available at the Following Times
- Here Are the Times I’m Free
- I Can Meet at the Following Times
- My Schedule Is Open at These Times
- I Am Free During the Following Slots
- The Times I Am Available Are
- I Am Open for Meetings at These Times
- Below Are the Times I’m Available
- I Can Be Available at the Following Times
- I’m Open at the Following Times
- My Free Times Are
- I’m Available at These Slots
- I Can Be Free at These Times
- The Following Times Work for Me
- My Open Times Are as Follows
I Am Available at the Following Times
Meaning:
Polite and professional phrasing to indicate free times.
Explanation:
Clearly communicates your schedule while maintaining a professional tone.
Example:
“I am available at the following times: Monday 10–11 AM, Tuesday 2–3 PM.”
Best Use:
Client emails, team coordination, and formal scheduling.
Worst Use:
Informal chats may feel too stiff.
Tone:
Professional, neutral.
Here Are the Times I’m Free
Meaning:
Casual yet professional way to share availability.
Explanation:
Friendly and approachable phrasing suitable for colleagues or internal teams.
Example:
“Here are the times I’m free this week: Wednesday 1–3 PM, Friday 10–11 AM.”
Best Use:
Internal emails, team meetings.
Worst Use:
Formal client communication may sound informal.
Tone:
Friendly, professional.
I Can Meet at the Following Times
Meaning:
Indicates schedule for meetings clearly and politely.
Explanation:
Direct, professional phrasing that focuses on meetings.
Example:
“I can meet at the following times: Thursday, 9–10 AM or Friday, 2–3 PM.”
Best Use:
Client or colleague meeting scheduling.
Worst Use:
Casual conversation; sounds too structured.
Tone:
Professional, formal.
My Schedule Is Open at These Times
Meaning:
Expresses flexibility while listing specific times.
Explanation:
Conveys availability while signaling willingness to accommodate others.
Example:
“My schedule is open at these times: Monday 11–12 PM, Wednesday 3–4 PM.”
Best Use:
Team coordination, client emails.
Worst Use:
Casual texting can feel formal.
Tone:
Polite, professional.
I Am Free During the Following Slots
Meaning:
A professional and concise way to indicate availability.
Explanation:
Short, clear, and ideal for emails or calendars.
Example:
“I am free during the following slots: Tuesday 10–11 AM, Thursday 1–2 PM.”
Best Use:
Project scheduling, internal meetings.
Worst Use:
Too formal for casual chats.
Tone:
Professional, neutral.
The Times I Am Available Are
Meaning:
Formal and clear expression of free time.
Explanation:
Professional phrasing suitable for written communication.
Example:
“The times I am available are Monday 9–10 AM and Wednesday 2–3 PM.”
Best Use:
Client emails, formal scheduling.
Worst Use:
Informal chats may sound rigid.
Tone:
Formal, polite.
I Am Open for Meetings at These Times
Meaning:
Indicates availability specifically for meetings.
Explanation:
Professional and clear, emphasizing meetings.
Example:
“I am open for meetings at these times: Tuesday 11 AM, Thursday 3 PM.”
Best Use:
Team or client meeting requests.
Worst Use:
Non-meeting related availability; may feel narrow.
Tone:
Professional, polite.
Below Are the Times I’m Available
Meaning:
Concise and professional phrasing for written communication.
Explanation:
Works well in emails and formal messages, clear for scheduling purposes.
Example:
“Below are the times I’m available this week: Monday 10–11 AM, Friday 1–2 PM.”
Best Use:
Email communication, calendar scheduling.
Worst Use:
Informal messaging may feel formal.
Tone:
Neutral, professional.
I Can Be Available at the Following Times
Meaning:
Formal, professional phrasing indicating flexibility.
Explanation:
Shows willingness to accommodate others while sharing a schedule.
Example:
“I can be available at the following times: Wednesday, 2–3 PM, Thursday, 11 AM–12 PM.”
Best Use:
Client or manager communication.
Worst Use:
Casual texts may feel too formal.
Tone:
Polite, professional.
I’m Open at the Following Times
Meaning:
Friendly yet professional way to share availability.
Explanation:
Less formal than “My availability is as follows,” suitable for team communication.
Example:
I’m open at the following times: Monday 1–2 PM, Thursday 10–11 AM.”
Best Use:
Internal team emails, casual client chats.
Worst Use:
Highly formal contexts may feel casual.
Tone:
Friendly, professional.
My Free Times Are
Meaning:
Short, direct way to communicate availability.
Explanation:
Concise, suitable for quick emails or calendar sharing.
Example:
“My free times are Tuesday 9–10 AM and Thursday 3–4 PM.”
Best Use:
Quick scheduling, email threads.
Worst Use:
Overly casual texting may seem abrupt.
Tone:
Neutral, professional.
I’m Available at These Slots
Meaning:
Concise, professional, and flexible phrasing.
Explanation:
Works for internal or client communication; highlights readiness to meet.
Example:
I’m available at these slots: Monday 10 AM, Wednesday 2 PM.”
Best Use:
Internal teams, client meetings.
Worst Use:
Informal personal messaging.
Tone:
Professional, neutral.
I Can Be Free at These Times
Meaning:
Polite, professional phrasing indicating willingness to meet.
Explanation:
Invites coordination and shows flexibility.
Example:
“I can be free at these times: Thursday 11 AM–12 PM, Friday 3–4 PM.”
Best Use:
Team scheduling, client coordination.
Worst Use:
Casual messaging may feel formal.
Tone:
Polite, professional.
The Following Times Work for Me
Meaning:
Friendly yet professional expression of availability.
Explanation:
Clear and approachable; suitable for internal or semi-formal communication.
Example:
“The following times work for me: Tuesday 2–3 PM, Thursday 1–2 PM.”
Best Use:
Internal emails, team collaboration.
Worst Use:
Formal client approvals may be too casual.
Tone:
Friendly, professional.
My Open Times Are as Follows
Meaning:
Formal phrasing indicating availability.
Explanation:
Professional and precise; often used in written communication and email threads.
Example:
“My open times are as follows: Monday 9–10 AM, Wednesday 2–3 PM.”
Best Use:
Client emails, formal scheduling.
Worst Use:
Casual messaging may feel stiff.
Tone:
Formal, professional.
Comparison Table of Top Alternatives
| Alternative | Best For | Tone |
| I am available at the following times | Formal emails, client coordination | Professional, neutral |
| Here are the times I’m free | Team emails, internal communication | Friendly, professional |
| I can meet at the following times | Client/colleague meetings | Professional, formal |
| My schedule is open at these times | Team coordination, emails | Polite, professional |
| I am free during the following slots | Project scheduling | Professional, neutral |
| The times I am available are | Formal scheduling | Formal, polite |
| I am open for meetings at these times | Meeting requests | Professional, polite |
| Below are the times I’m available | Email communication | Neutral, professional |
| I can be available at the following times | Client/manager communication | Polite, professional |
| I’m open at the following times | Internal or semi-formal communication | Friendly, professional |
Final Thoughts
Choosing the right way to communicate your schedule goes beyond simply listing times—it’s about showing consideration, professionalism, and clarity. Alternatives to “My availability is as follows” allow you to express flexibility while keeping your tone approachable and polite. By carefully selecting phrasing, you can make your emails, messages, and meeting requests feel thoughtful and collaborative.
Using varied expressions also helps you adapt to different contexts, from formal client correspondence to casual team coordination. The right wording not only makes your communication more effective but also strengthens relationships, encourages responsiveness, and leaves a positive, professional impression. Thoughtful scheduling language demonstrates both competence and empathy in your professional interactions.
FAQs
When should I use “My availability is as follows”?
Use it when you need to clearly share your schedule for meetings, calls, or collaborative tasks. It’s professional and polite, ensuring recipients know your free times and can coordinate accordingly without confusion.
What’s a less formal alternative for internal teams?
For internal communication, phrases like “Here are the times I’m free” or “I’m open at these times” are friendlier while still maintaining a professional tone suitable for team coordination.
Can I use it for client communication?
Yes, professional alternatives like “I am available at the following times” or “I can meet at the following times” are ideal. They convey clarity and professionalism, ensuring clients can easily schedule meetings.
Is “Below are the times I’m available” formal?
Yes, this phrasing is formal and works well in written communication or email threads. It is polite and professional, though it may feel slightly stiff in casual chats.
Which alternative is best for scheduling meetings?
“I am open for meetings at these times” or “I can meet at the following times” are ideal. They clearly indicate availability while emphasizing willingness to collaborate and accommodate others.
How do I make scheduling sound more friendly?
Using phrases like “Here are the times I’m free” or “The following times work for me” softens the tone, making your message feel approachable and empathetic while remaining professional.
Can I use these phrases in instant messaging?
Yes, simpler alternatives such as “I’m free during these slots” or “I can be free at these times” work well for informal chats, internal teams, or casual scheduling.
Is it okay to list multiple options?
Absolutely. Providing multiple time options shows flexibility and makes it easier for the recipient to choose. For example: “I am available Monday 10–11 AM, Wednesday 2–3 PM, or Friday 1–2 PM.”
Are all alternatives professional?
Most are professional, but tone varies. Phrases like “Here are the times I’m free” are friendlier, while “The times I am available are” is more formal. Choose based on audience and context.
Why vary phrasing instead of always using one expression?
Varying phrasing prevents repetition, keeps communication engaging, and allows your tone to match different contexts. It conveys attentiveness, flexibility, and professionalism while making recipients feel respected and accommodated.
